What the tool offers

This tool enables exams office staff to search, customise and manage a personalised exams timetable

Once the required exam dates are selected (awarding body, qualifications, exam series etc.) the results can be immediately printed or alternatively exported and saved in an electronic format which can be further personalised as desired

It is recommended that centres use Firefox, Safari (if using an Apple Mac) or Edge when accessing the tool

How to use the tool

Information can be filtered by:

• Date (and date range)
• Examination series
• Awarding organisation
• Qualification type
• Examination code
• Subject

It is recommended that you search by entering the ‘Examination code‘ into the search field.

Once the information for your selection(s) appears, you should select:

• Excel – if you want this information to open in a spreadsheet

or

• Copy – if you want to copy this information into an excel spreadsheet which you have already created.

If after filtering the timetable, your search produces several results (this may occur, for example, if you have filtered by ‘Subject’ and ‘Examination series’) you may select ‘excel’ or ‘copy’ and delete the information you do not require in your excel spreadsheet.

Please ensure that you have applied the ‘clear filters‘ option once you have completed your search in order to access all of the information in the tool

Using the Exams Timetable Tool – Scenarios

Please note that the Summer 2019 exam series is referred to as Jun-19 in the tool

Scenario 1

You want to create a timetable for the following qualifications:

• AQA – GCSE – Computer Science Paper 1 (8520/1)
• Pearson – GCSE – Biology Paper 1 Foundation (1BI0 1F)
• OCR – GCSE – Geography (Living in the world today) (J383/01)

Method

Step 1 – Open an excel spreadsheet on your computer

Step 2 – Type 8520/1 in the search field under Examination code OR Search facility above the table containing the examination information

Step 3 – Select copy from the options in the top right hand corner above the Search facility

Step 4 – Paste this information into your spreadsheet

Step 5 – Return to the tool and type 1BI0 1F in the search field under Examination code OR Search facility above the table containing the examination information

Step 6 – Repeat steps 3 and 4

Step 7 – Type J383/01 in the search field under Examination code OR Search facility above the table containing the examination information

Step 8 – Repeat steps 3 and 4

Step 9 – Your timetable is now in your spreadsheet

Step 10 – Apply a filter to your spreadsheet to sort and manipulate the information

Scenario 2

You want to know which GCSE and GCE examinations are taking place on 6 June 2019

Method

Step 1 – Type 06/06/2019 under Exam Date

Step 2 – Select A level, AS level, GCE and GCSE from the Qualification filter

Step 3 – As there are 67 examinations taking place on 6 June 2019, select All from the Select entries field (located above the Exam date field)

Step 4 – Select copy (if you have an excel spreadsheet already open) or excel to export this information to an excel spreadsheet