The Exams Officer Digital Accreditation (EODA) is annually updated on an academic year basis and made available when all the relevant JCQ publications have been issued

Access to the EODA is included within your centre membership to The Exams Office

 

A new and improved EXAMS OFFICER DIGITAL ACCREDITATION will be launched during our National Exams Officer Conferences from mid-January 2023

 

What the accreditation offers

An online, timed assessment designed to support exams office staff in confirming their knowledge and understanding of exam regulations

However, those new to the role are encouraged to complete the New Exams Officer Induction and Assessment Module before attempting the EODA

The EODA also forms a key part of the proposed Exams Officer Professional Standards (Standards) which the National Association of Examinations Officers (NAEO) are launching in 2023. The NAEO has formally endorsed the EODA by the inclusion of its logo within the online certificate and as the formal measurement of one of the key elements of the Standards – confirmation of an exams officer’s knowledge and understanding of exam regulations

By successfully completing the EODA on an annual basis you will be confirming to senior leaders within your centre, and key stakeholders such as the JCQ and its member awarding bodies, that you possess a strong knowledge and understanding of the key regulations associated with the management, administration and conducting of examinations. This is a key element of qualifying an individual to undertake the role of exams officer within a centre

There are also aspects of the role which are centre specific and cannot be assessed by an online timed assessment. Therefore, the use of the term ‘accreditation’ rather than ‘qualification’ is more appropriate, as this assessment will:

  • recognise an individual as being qualified to perform the functions relating to the exams officer role as defined by the JCQ, the awarding bodies and Ofqual
  • raise the status of the role within the education sector
  • support heads of centre in ensuring that the integrity and security of examinations is maintained within their centres

What the EODA contains

The EODA includes content from the following JCQ publications:

(Section 1)  General Regulations for Approved Centres 

(Section 2)  Instructions for conducting examinations 

(Section 3)  Access Arrangements and Reasonable Adjustments 

(Section 4)  A guide to the special consideration process 

(Section 5)  A guide to the awarding bodies’ appeals processes 

(Section 6)  Exam room posters

(Section 7)  Information for candidates documents

(Section 8)  Key dates in the examination cycle: Summer examination series 

(Section 9)  Post-Results Services 

(Section 10) Suspected Malpractice: Policies and Procedures 

Assessment

The EODA is an ‘open-book’ assessment where exams officers are permitted to consult the regulations whilst completing all sections

As the EODA is updated on an academic year basis to reflect any regulation changes, exams officers are therefore required to complete the accreditation on an annual basis to confirm an up-to-date knowledge of current exam regulations

The total number of questions to be answered is 75 in a maximum of 45 minutes as follows:

(Section 1)  General Regulations for Approved Centres – 10 questions, maximum time allocation 6 minutes

(Section 2)  Instructions for conducting examinations – 20 questions, maximum time allocation 12 minutes

(Section 3)  Access Arrangements and Reasonable Adjustments – 10 questions, maximum time allocation 6 minutes

(Section 4)  A guide to the special consideration process – 5 questions, maximum time allocation 3 minutes

(Section 5) A guide to the awarding bodies’ appeals processes – 5 questions, maximum time allocation 3 minutes

(Section 6)  Exam room posters – 5 questions, maximum time allocation 3 minutes

(Section 7)  Information for candidates documents – 5 questions, maximum time allocation 3 minutes

(Section 8)  Key dates in the examination cycle: Summer examination series – 5 questions, maximum time allocation 3 minutes

(Section 9)  Post-Results Services – 5 questions, maximum time allocation 3 minutes

(Section 10)  Suspected Malpractice: Policies and Procedures – 5 questions, maximum time allocation 3 minutes

 

Some users may complete a section in less time than allocated to the section

If a user has not finished a section within the allocated time limit, the section will have to be restarted

Questions are selected randomly from a bank of questions, and the accreditation can only be claimed when 100% is achieved across all ten assessment sections

Before certification is able to be claimed the EODA can be attempted as many times as required, and each section (where full marks have not been achieved) can be restarted until 100% is achieved across all ten sections

Certification

Upon successful completion, the EODA can be submitted to claim certification. This will generate an online certificate which confirms that a Pass has been achieved and the date of submission

Your administrator (very likely the exams officer) will have access to your online certificate and a further document which details each of the ten assessment sections

A certificate can be obtained each academic year upon successful completion of the current EODA

Note, completion of the current accreditation must take place before August. The accreditation is deactivated during August to allow review and update in accordance with updated JCQ regulations, and re-launched early in each new academic year (or as soon as all the relevant JCQ publications have been issued)