The Exams Office offers a training session for new and experienced invigilators delivered in your centre by one of our trainers.

For JCQ inspection purposes, certificates will be available for all participants

The following areas are covered during each session:

• The role of an invigilator
• The examination room
• Examination materials
• Identifying candidates
• Question papers, stationery and other equipment
• Starting the examination
• During the examination
• Supervising candidates
• Malpractice
• Emergency evacuation of the examination room
• Exam regulation changes for the current academic year
• Optional – Invigilating and facilitating access arrangement candidates (including the roles/rules – of a reader, scribe, practical assistant, prompter – and other main access arrangements)
• Optional – Conducting on-screen tests

The cost of this training will be confirmed by your trainer (dependent on time and distance of travel to training venue)

Below is an indication of the minimum cost:

• 25 invigilators or less from £325 (Non-TEO members from £395)
• 26 – 50 invigilators from £425 (Non-TEO members from £495)
• 50+ invigilators from £10 per invigilator (Non-TEO members from £13 per invigilator)

For more details email contact@theexamsoffice.com

Please note that our online and face-to-face training is only available to schools, colleges, or exam centres with an exam centre number

We do not train invigilators on behalf of third parties, such as supply agencies, as we cannot accept responsibility, or be held responsible, for the actions of invigilators supplied to centres by third parties

Meeting JCQ requirements

All online and face-to-face training offered by The Exams Office is in line with JCQ requirements. Content, as detailed in the INVIGILATOR TRAINING RECORD TEMPLATE, is taken directly from the relevant JCQ publications, in particular, Instructions for conducting examinations.

Certification is offered for all online invigilator training and assessment modules to confirm understanding of the regulations and any changes for the current academic year.

This ensures that centres not only meet, but go beyond the JCQ stipulation to hold training sessions/update meetings and to retain a record of the content of training given to invigilators and those facilitating access arrangements, whilst also meeting requirements for inspection purposes.

(Option 1) INVIGILATOR TRAINING AND ASSESSMENT MODULE – non-timed units designed to inform and measure understanding

(Option 2) INVIGILATOR DIGITAL ACCREDITATION (IDA) – a timed assessment designed to assess and measure understanding

Access to both options is included within your centre membership to The Exams Office

(Option 1) INVIGILATOR TRAINING VIDEOS – Deliver training via videos recorded by our trainers to invigilators in your centre (including facilitating and invigilating access arrangements and conducting on-screen tests training videos)

(Option 2) PowerPoint presentation – Customise and deliver a presentation to invigilators in your centre

• INVIGILATOR TRAINING PRESENTATION TEMPLATE supported by TRAINER NOTES TEMPLATE
• ACCESS ARRANGEMENTS: TRAINING PRESENTATION TEMPLATE

Access to both options is included within your centre membership to The Exams Office

Bookings are being taken for an online Zoom session with one of our subject matter experts to update your experienced invigilators/existing invigilation teams in JCQ regulation changes for the current academic year.

For JCQ inspection purposes, electronic copies of certificates will be forwarded for all participants

This session will cover all changes in JCQ’s Instructions for conducting examinations publication which are relevant to invigilators in the conducting of examinations, and will meet JCQ requirements for ‘an update meeting to be held for the existing invigilation team so that they are aware of any changes‘.

If time permits, other centre-specific invigilation related issues/areas can also be addressed. These must be agreed prior to the session between the exams officer and the trainer.

This online training session will reduce costs for centres, and save time for exams officers and invigilators.

Additional information:

• Cost
  • £95 (+vat) up to 25 invigilators
  • £125 (+vat) 26-50 invigilators
  • £150 (+vat) 51-99 invigilators
  • £175 (+vat) 100+ invigilators
• JCQ requirements: Centres will receive a link to a recording of the session, and a PDF copy of the slides used to evidence the areas covered to a JCQ inspector upon request
• Time – Approximately one hour depending on number of regulation changes – this includes covering all relevant changes, answering questions from invigilators, addressing areas of concern from the previous summer’s exams series, and addressing centre-specific issues (these will need to be confirmed at the time of booking)
• Logistics – Teams/Zoom meeting can be arranged by the exams officer or our trainer. Certificates will be forwarded to the exams officer upon receipt of the delegate list
• Booking – Email contact@theexamsoffice.com for more details or to book your session for the 2022/2023 academic year