Guides, checklists and templates

These are annually reviewed/updated and published each September-October

Preparing for examinations

• A GUIDE TO MANAGING EXAM PREPARATION

Provides a brief overview of the main aspects of preparing for an exam period

• A GUIDE TO ADMINISTERING INTERNAL ASSESSMENT

Internal assessment relates to those components of qualifications that are marked and internally standardised/verified by the centre and externally moderated by awarding bodies – this guide provides a brief overview of the administrative process

• SEATING PLAN (and seating tips) TEMPLATE

A template to record seating arrangements in an exam room (containing seating ‘hints and tips’)

Briefing candidates and staff

• CANDIDATE EXAM HANDBOOK TEMPLATE

Provides an example candidate briefing document

• CANDIDATE DECLARATION/CONFIRMATION FORM TEMPLATE

Provides an example form for students (candidates) to sign stating that they have read the regulations concerning the conduct of examinations, and that they have understood the regulations and the consequences of committing malpractice

• ‘INSTRUCTIONS FOR CANDIDATES’ BRIEFING TEMPLATE and INSTRUCTIONS FOR CANDIDATES video

Provides an example one-page briefing that could be issued to get key points across to candidates in relation to their up and coming timetabled written exams supported by an instructional video

• TEACHER GUIDE TEMPLATE

Provides an example teacher briefing guide to the exams management and administrative process (containing a brief overview of the stages of the exam cycle that may impact on the role of a teacher)

Managing timetable clashes

• RESOLVING EXAM TIMETABLE CLASHES FORM TEMPLATE

Clear criteria on what constitutes a timetable clash of exam papers and how this should be managed is provided in JCQ ICE section 7, Timetable clashes – this template provides a way of confirming arrangements agreed with a candidate regarding a clash of two or more examination papers that meet the criteria for a timetable variation

• MANAGING OVERNIGHT SUPERVISION ARRANGEMENTS FORM TEMPLATE

Clear criteria on when arrangements for overnight supervision for clashing exam papers may be put in place is provided in JCQ ICE section 8, Overnight supervision arrangements – this template provides a way to record and manage the arrangements for overnight supervision resulting from an eligible clash of examination papers

Provides a means of confirming the arrangements that will be in place where it is intended that an examination for a candidate will be conducted in the candidate’s home rather than the centre’s registered address

QUICK LINKS to other documents and resources useful to support exam preparation:

ACCESS ARRANGEMENTS

Ensuring the integrity and security of the exam/assessment system

INVIGILATION SUPPORT RESOURCES

PRIVATE CANDIDATES

The Exams Office takes no responsibility for any outcomes in centres as a result of the information provided on our website, The Exams Office Hub or within our documentation. It is the responsibility of schools/colleges to apply this information as they deem necessary within their own centre. You should always contact/refer to the relevant awarding body for the most accurate and up-to-date information regarding their qualifications.